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Administrative Assistant, Student Administration (Jonesboro)

Company: New York Institute of Technology
Location: Jonesboro
Posted on: March 17, 2020

Job Description:

OverviewNew York Institute of Technology offers 90 undergraduate, graduate, and professional degree programs in more than 50 fields of study, including computer science, data, and cybersecurity; biology and biomedical studies; architecture and design; engineering; health professions and medicine; IT and digital technologies; management; communications and marketing; education and counseling; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education, it welcomes more than 9,000 students worldwide. The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world.--New York Tech embraces its mission to provide career-oriented professional education, give all qualified students access to opportunity, and support research and scholarship that benefits the larger world. More than 100,000 alumni comprise an engaged network of doers, makers, and innovators prepared change the world, solve 21st-century challenges, and reinvent the future.--For more information, visit York Institute of Technology College of Osteopathic Medicine in Jonesboro, Arkansas is currently recruiting for an Administrative Assistant. ------Principal Responsibilities:

  • Assist department Dean and office peers with routine administrative duties.
  • Answer telephone and route appropriately; greet department students, visitors and guests; liaison between students and faculty to answer questions and solve problems, as instructed.
  • Rotate to cover receptionist lunch approximately once a week.
  • Schedule and coordinate department calendar, meetings and special events, as needed; this position is instrumental in the planning of White Coat, Commencement and Match for the campus.
  • Take meeting notes, type minutes and distribute as instructed.
  • Requisition Purchase Orders in Oracle data system and receive/submit invoices for payment; make purchased on a P-Card and reconcile monthly; assist Dean and other office peers with reconciling their P-Card, as needed.
  • Assist with department budget and monitor during fiscal year; provide budget updates to Dean and department directors. There are 7-8 budgets for this department.
  • Make travel arrangements and type itinerary for department staff, as needed.
  • Keep inventory and order supplies and promotional items, as needed.
  • All other duties as assignedQualifications--
    • Associates Degree preferred with 2-3 years Administrative/Office experience or High School diploma with 3-5 years Administrative Office experience.
    • Prior experience overseeing multiple budgets, billing and budget balancing is required
    • Prior experience working in a medical school or healthcare field highly preferred.
    • High proficiency with computers and office equipment; ability to use various software including advanced knowledge of Microsoft Office, specifically Excel.
    • Ability to be professional and maintain confidentiality as directed by FERPA
    • Excellent organizational skills with attention to detail.
    • Master multi-tasker with excellent communication skills; ability to express oneself clearly in written and oral communications.
    • Must be able to work independently and as part of a team.
    • Genuine desire to meet the needs of others.--Please submit cover letter & resume for consideration------New York Institute of Technology is an Equal Opportunity Employer M/F/Veteran/Disability/Sexual Orientation/Gender Identity--

Keywords: New York Institute of Technology, Jonesboro , Administrative Assistant, Student Administration (Jonesboro), Administration, Clerical , Jonesboro, Arkansas

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