Part-Time Receptionist (JETS Department)

Company: City of Jonesboro
Location: Jonesboro
Posted on: January 24, 2023

Job Description:

Admin Secretary JETSCity of Jonesboro JETS department is seeking part-time help that is available to help 8:00am to 5:00pm Monday, Wednesday, and Friday. Below a list of job duties, requirements, and qualifications for the position.
Job Description
Job type: - - - - - - - -Part-time, hourly
Safety Sensitive: - - NoDepartment: - - - - - Transportation (JETS) Department Reports To - - - - - - -Transit DirectorLocation: - - - - - - - -2630 Lacy Dr, Jonesboro -
GENERAL DESCRIPTION OF POSITION The purpose of this position is to provide secretarial and administrative support to the department. - ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Answers the telephone, provides information to callers, takes messages for staff, and accepts work order requests. This duty is performed daily. 2. Types all correspondence, memoranda, and reports for the department. This duty is performed daily. 3. Receives citizen complaints; forwards to appropriate division or personnel. This duty is performed as needed. 4. Reviews department timesheets for accuracy before submitting to Finance Department; maintains copies of timesheets. This duty is performed weekly. 5. Perform any other related duties as required or assigned.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. - The requirements listed below are representative of the knowledge, skill, and/or ability required. - EDUCATION AND EXPERIENCE High school or GED or equivalent. - - - COMMUNICATION SKILLS Ability to read and understand documents such as policy manuals, safety rules, operating and maintenance instructions, and procedure manuals; Ability to write routine reports and correspondence. - MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to prepare and interpret bar graphs. - CRITICAL THINKING SKILLS Ability to use common sense understanding in order to carry out detailed written or oral instructions. Ability to deal with problems involving a few known variables in situations of a routine nature. - REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS Not indicated. - PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS Not indicated. - SOFTWARE SKILLS REQUIRED Intermediate: Contact Management Basic: Database, Presentation/PowerPoint, Spreadsheet, Word Processing/Typing - INITIATIVE AND INGENUITY SUPERVISION RECEIVED Under immediate supervision, performs general assignments of work, with periodic check of performance by supervisor. - PLANNING Limited responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work operations. - DECISION MAKING Performs work operations which permit frequent opportunity for decision-making of minor importance and which would not only affect the operating efficiency of the individual involved, but would also affect the work operations of other employees and/or clientele to a slight degree. - MENTAL DEMAND Light mental demand. Operations requiring intermittent directed thinking to carry out predetermined procedure or sequence of operations of limited variability. Operations requiring intermittent attention to control machine or manual motions. - ANALYTICAL ABILITY / PROBLEM SOLVING Repetitive. - Activities or duties using a pre-determined set of processes or directions coupled with nearby supervision. Learned things in situations where choice is simple or patterned. - RESPONSIBILITY FOR WORK OF OTHERS Responsibility for work of others: Not indicated. - RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT No responsibility for this factor. - ACCURACY Probable errors of internal scope should ordinarily be detected within the department or office in which they occur, but may affect the work of others within the unit, requiring additional expenditure of time to trace errors and make all necessary corrections. Errors would require a moderate amount of time to correct. - ACCOUNTABILITY - FREEDOM TO ACT Standardized. Accepted processes covered by well-defined standardized policies and procedures with supervisory review. - ANNUAL MONETARY IMPACT The amount of annual dollars generated based on the job's essential duties / responsibilities. Examples would include direct dollar generation, departmental budget, proper handling of organization funds, expense control, and savings from new techniques or reduction in manpower. None. Job does not create any dollar monetary impact for the organization. - IMPACT ON END RESULTS Modest impact. Job has some impact on the organizations end results, but still from an indirect level. Provides assistance and support services that facilitates decision making by others. - PUBLIC CONTACT Occasional contacts with patrons on routine matters. - EMPLOYEE CONTACT Contacts occasionally with others beyond immediate associates, but generally of a routine nature. May obtain, present or discuss data, but only as pertains to an immediate and specific assignment. No responsibility for obtaining cooperation or approval of action or decision. - USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS Regular use of highly complex machines and equipment; specialized or advanced software programs. - WORKING CONDITIONS Normal working conditions as found within an office setting, wherein there is controlled temperature and a low noise level, plus a minimum of distractions. - ENVIRONMENTAL CONDITIONS The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. - Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. - PHYSICAL ACTIVITIES The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. - Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. Semi-repetitive, low physical. Semi-repetitive type work which requires periods of concentration for varied time cycles as prescribed by the tasks. While performing the functions of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, reach with hands and arms, talk or hear; occasionally required to stand, walk, stoop, kneel, crouch, or crawl, taste or smell. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision; and color vision. - ADDITIONAL INFORMATION Not indicated.

Keywords: City of Jonesboro, Jonesboro , Part-Time Receptionist (JETS Department), Other , Jonesboro, Arkansas